| 甚麼是公司秘書？ | What is Company Secretary |
| 首先，公司秘書(company secretary)與個人秘書(personal secretary)是兩個完全不同的職位：個人秘書處理上司事務，較偏向個人事務，如打電話、安排行程等，而公司秘書責任則是處理公司事務為主，屬於高級行政人員。
根據新 《公司條例》(第622章)第4分部 ： 每間公司均須有秘書一名，可由其中一名董事兼任； 公司秘書如屬個人，須為自然人，並常居於香港； 公司秘書如屬法人團體，須在香港設有註冊辦事處或營業地點。 另外公司內可有多於一名公司秘書處理相關事宜，但只有一名「掛名公司秘書」(named company secretary)去為公司年度報告承擔法律責任。 | Company secretary and personal secretary are two completely different positions: the personal secretary handles the boss’s affairs, and he prefers personal affairs, such as making phone calls and scheduling trips. Mainly affairs belong to senior administrative staff.
Under Division 4 of the new Companies Ordinance (Cap. 622): Each company must have a secretary, who can also serve as one of the directors; If the company secretary is an individual, he must be a natural person and must be resident in Hong Kong; If the company secretary is a body corporate, it must have a registered office or place of business in Hong Kong. In addition, there may be more than one company secretary in the company to handle related matters, but only one “named company secretary” is responsible for the company’s annual report. |
| 公司秘書的職責是甚麼? | What is the role of the company secretary? | ||
| 公司秘書職責及責任主要是確保公司的營運及決策合規合法，並在公司架構更改時通知有關當局相關的改變。而處理年度合規的工作及相關行政事宜也是一般公司秘書的工作。
大體上，公司秘書責任中的實務工作可覆蓋三個層面：行政及管治(Administration and Governance) 、法律(Legal)、會計(Accounting and Finance)。公司秘書亦會不時與律師接觸，如將較複雜之工作交予律師負責，以及查詢其專業意見。 | The duties and responsibilities of the company secretary are mainly to ensure that the company’s operations and decision-making are legal and comply with the relevant regulations. To notify relevant authorities of changes when the company structure changes. It is also the job of a general company secretary to handle annual compliance and related administrative matters.
In general, the practical work of company secretary responsibilities can cover three levels: Administration and Governance, Legal, Accounting and Finance. The company secretary will also contact the lawyer from time to time, such as handing over more complicated tasks to the lawyer and inquiring about their professional opinions. | ||
| 公司秘書服務 | Company Secretary Services | ||
| 以下為公司秘書的主要服務: | The main services of the company secretary as follows: | ||
| 成立公司
l 申請公司注冊證書(CI) l 申請商業登記證(BR) l 公司章程(AOA) l 公司名稱查冊 | Company Incorporation
l Apply Certificate of Incorporation (CI) l Apply Certificate of Business Registration (BR) l Prepare Articles of Association l Company Name Search | ||
| 年度合規服務
l 準備股東週年大會 l 準備決議案/會議紀錄 l 更新商業登記證 l 準備及遞交週年申報表 l 公司法定紀錄保存 l 對重要控制人的盡職調查 | Annual Compliance Services
l Prepare Annual General Meeting l Prepare Board/Members resolution/minutes l Update BR l Prepare & submit Annual Return l Keep Minutes book and registers l SCR Due Diligence | ||
| 不常規工作
l 變更公司名稱 l 一般變更(如業務性質、業務名稱、地址等) l 委任/轉換董事 l 移除董事 l 公司股份轉讓 l 股份配發/分配 l 開立公司銀行帳戶 l 銀行授權簽名人轉換 l 股東及董事會議統籌 | Irregular work:
l Change of company name l Change of business nature, business name, address etc. l Appoint/resign director l Remove of director l Transfer of shares l Shares Allotment l Open bank account l Change of bank signatory l Arrange board/member’s meeting | ||
| 本公司為客戶提供以下特惠服務計劃 | Our Company Secretary Special Package | ||
| 特惠計劃 (每年HK$4,000 HK$3,000) | (HK$4,000 HK$3,000/year) | ||
| 服務包括:
1. Calkin代表出任公司秘書一職 2. 準備及提交週年報表 3. 準備週年股東大會決議案 4. 準備及更新股東/董事/秘書/重要控制人登記冊(Note 1) 5. 出任重要控制人指定代表 (Note 2) 6. 保存公司法定紀錄 7. 其他公司秘書服務將另外收費 8. 提供公司秘書事情相關諮詢 | Services Include:
1. Act as named company secretary 2. Prepare and submit Annual Return 3. Prepare Annual General Meeting Resolution 4. Prepare and update Registers of Members/Directors/Secretaries/SCR (Note 1) 5. Act as Designated Representative (Note 2) 6. Safety keep Minutes Book and Registers 7. Other company secretary services will be charged separately 8. Provide company secretary issues consultation services | ||
| Note 1: 重要控制人登記冊
自2018年3月1日起, 在香港注冊成立的公司必須: 1. 採取合理步駭識別其公司的重要控制人 2. 向重要控制人發出通知和取得該人所需資料 3. 在[重要控制人登記冊]上記錄有關其重要控制人的資料, 并保持資料更新 4. 在公司的注冊辦公室或在香港的其他地方備存[重要控制人登記冊], 和 5. 充許執法人員檢查[重要控制人登記冊] | Note 1: Significant Controllers Registers (SCR)
From 1 March 2018, a Hong Kong incorporated company must: 1. Take reasonable steps to identify its significant controllers 2. Give notices and obtain required particulars of significant controllers 3. Enter the required particulars of its significant controllers in the SCR and maintain updated. 4. Keep its SCR at the company’s registered office or a place in Hong Kong, and 5. Allowing inspection by law enforcement officer | ||
| Note 2: 指定代表
自2018年3月1日起, 在香港注冊成立的公司必須: 1. 指定最少一名人士為該公司的[指定代表], 以提供該公司的[重要控制人登記冊]的有關協助予執法人員。 2. 委任以下任何一類人士擔任公司的指定代表: – 該公司的股東, 董事或僱員, 而且必須是居於香港的自然人, 或 香港持牌會計專業人士, 香港持牌法律專業人士或[香港信託或公司服務持牌人] | Note 2: Designated Representative Services
From 1 March 2018, a Hong Kong incorporated company must: 1. Designate at least one person as its representative to provide assistance relating to the company’s Significant Controllers Register to a law enforcement officer. 2. Appoint one of the following persons as the company’s Designated Representative. – A member, director or an employee of the company who is a natural person resident in Hong Kong, or – A HK qualified accounting professional, a HK qualified legal professional or a ‘HK Trust or Company Services Providers licensee’ | ||
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